Contractual & Temporary Employee Appointments/Renewals

Several years ago, Human Resources and UMBC’s DoIT created a query listing contractual/temporary employees by college/division to review expiring contracts.  This allows CNMS to remain compliant with the State of Maryland related to ensuring that appointments and renewals are processed in a timely manner and no one with an expired contract continues to be paid.

While you should effectively manage the appointment and reappointment/renewals of all contractual/temporary employees, the query and this process focuses on the following
employee groups:

              • Contingent I and II
              • Graduate Assistants
              • Contractual (part-time) faculty

Monthly Review Process

Date

Task

Responsibility

1st of the month

Run contractual/temp employee query filtered by Department.

Designee of Assistant Dean of Finance

2nd – 14th of the month

Review file & contact appropriate departmental faculty or staff to determine status (renew or terminate)

Business Manager

15th of the month

Update spreadsheet saved in Box with appointment status

Business Manager
Rolling Basis
Submit RT ticket(s) to either renew or terminate contractual/temp employee(s) as needed

Business Manager or other departmental faculty or staff

 

Key points to consider for the review process follow:

  • The query will be filtered for those employees with appointments scheduled to end within 90 days of the query date.
  • Employees with appointments ending within 30 days of the query date will be highlighted Yellow.
  • In order to ensure the timely processing of a renewal, the RT ticket along with a signed copy of the reappointment letter or contract should be submitted at least three weeks before the scheduled end of the appointment.
  • In order to ensure the timely processing of a termination, the RT ticket should be submitted at least three weeks before the scheduled end of the appointment.