The CNMS Alumni Speaker Series has been successfully running since 2022 covering a range of educational topics. Speakers who participate in the speaker series are eligible to be reimbursed for travel expenses and will receive a $500 honorarium.
This page outlines the processes for travel reimbursement and the honorarium payment for the Speakers.
Step 1: Advance Notice
Once a speaker is selected, the event coordinator will notify the CNMS Dean. The Dean will invite the speaker via email with CNMSADMIN@umbc.edu on the invitation email. Once the speaker is invited, the Dean’s Executive Administrative Assistant will provide the following link to the Alumni Speaker with instructions:
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- W9 Form to gather the Alumni speaker’s information: here, which is routed via Docusign to Accounts Payable.
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This is a prerequisite for the speaker to receive an honorarium or expense reimbursement.
Step 2: Travel Pre-approval
The Dean’s Executive Administrative Assistant will assist with the speaker’s Travel Pre-approval using the current Travel link here.
Travel Pre-approval for speakers visiting UMBC from out-of-state must be approved before the start of travel and before any portion of the trip is prepaid (e.g., airfare).
Travel Pre-approval is not required for traveling within Maryland or Washington, DC or if no overnight stay is needed.
Step 3: Travel Reimbursement
For travel that does not require Travel Pre-approval, CNMS will reimburse the Alumni Speaker Series participant for round trip mileage to / from UMBC. Otherwise, the Alumni Speaker Series participant will be reimbursed for the applicable expenses included on the Travel Pre-approval.
After the event, the Dean’s Executive Administrative Assistant will submit the travel reimbursement using the current Travel link here.
Step 4: Honorarium Payment:
A week before the Alumni Speaker Series event, the Dean’s Executive Administrative Assistant will Docusign the speaker the UMBC Honorarium CNMS Alumni Series Form that includes the name of the speaker, purpose of the honorarium, and honorarium amount.
The Dean’s Office business staff will submit the Honorarium through the PAW Procurement System after the event.
Payment should be received within 4-6 weeks of submission of the documentation. Payments will be sent to the address provided by the speaker on W9 Form.
Step 5: Parking:
A week before the Alumni Speaker Series event, the Dean’s Executive Administrative Assistant will send the speaker a parking code with travel directions.
Questions?
Please contact Sabrina Sapp, Executive Administrative Assistant at cnmsadmin@umbc.edu or x5-1707
Instructions updated 2.18.25