Grant Development Resources

To request assistance, please submit an RT Ticket at
CNMS BC Request

(First time submitting an RT ticket to CNMS BC? Click here for detailed instructions)

UMBC and CNMS  Proposal Information and Guidelines:

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UMBC OSP Proposal Information site. The CNMS business office routes all proposals involving external funding for the faculty as required by UMBC for review and approval prior to submission with OSP by using Kuali, a cloud-based research administration tool for both pre-award and post-award management.

Click here for CNMS Internal Routing Deadline Policy Guideline

To assure a fully packaged proposal is ready prior to the OSP deadline of  three business days before the sponsor’s deadline, all PIs are highly encouraged to submit proposals in accordance  with the following updated routing policy for the college.  This policy will ensure successful submissions while permitting a thorough review of all documents ahead of all  prior approval requirements in preparation of the OSP deadline.  These guidelines apply to all PIs planning to submit proposals requesting external funding (federal, private, and foundation) and external agreements (cooperative agreements, MTA, etc.)

Office of Sponsored Programs (OSP) and Kuali

Kuali is the internal system UMBC uses to track pre-award proposals and post-award proposals. It is imperative that all external funding be routed through Kuali within OSP’s 3 day deadline. Your CNMS Pre-award Grants and Contracts specialist can assist with Kuali and Sponsor routing and review while the Office of Sponsored Programs is here to assist in the final submission. Some proposals will have to go through Kuali and the sponsor’s portal, however some can be submitted directly through Kuali, ask your Grants and Contracts Specialist for assistance.

CNMS ROUTING:

Prior to CNMS routing, the PI and any named Co-Investigators are required to answer two certification questions in Kuali, signifying approval of the proposal and confirmation that all information within the proposal is true and accurate.

Steps prior to routing:

  • Required UMBC and CNMS Registrations and Trainings
  • New General UMBC PI Account Trainings
  • CNMS Grants and Contract Specialist and PI must assign credit allocation for both academic credit and as DRIF credit for each member and associated unit. Watch the video demo for step by step guidance.
  • The PI will also answer a series of questions about the project to ensure that all research compliance requirements are met in the proposal. Learn more about the Kuali proposal questionnaire here. Complete the Kuali Proposal Questionnaire form for your proposal to provide answers to the questions.
  • UMBC policy also requires that faculty identified as “key personnel” in any proposal submitted or award made also provide an annual disclosure of real or perceived financial Conflicts of Interest(COI). Disclosures are submitted in the Kuali COI module. CNMS Grants & Contracts specialists will advise you on what documents are needed for your proposal.

PI’s will always have access to his/her proposals and awards in Kuali. To familiarize yourself with Kuali sign up for free training courses and/or review the reference cards and videos on the Kuali website.

    *Important: Please note that limited submissions require special pre-approval*

 

Each deadline represents a minimum timeline from the sponsor’s deadline (see table below).  A summary of all deadlines is depicted in the graphic on the last page of this document.

Step 1:  No later than 10 business days before the sponsor’s due date – The proposed budget must include all detailed accurate costs in accordance with the sponsor’s funding guidelines no later than 10 business days prior to the sponsor’s due date.  Additionally, all subcontract budget negotiations requiring must be complete for your grants and contract specialist to obtain all necessary documents. Budget changes by the PI are no longer permitted after this deadline. The pre-award proposal team is permitted to make changes to comply with university guidelines.  PIs are highly encouraged to work directly with their assigned grants and contract specialist to finalize the budget prior to the 10 business day deadline.

Step 2:  No later than 7 business days before the sponsor’s due date – Seven business days prior to the sponsor’s due date, all final proposal documents as listed on the proposal checklist/summary are due to the assigned grants and contract specialist and/or the Administrator, Grant Support (for large scale proposals involving CNMS teams). A thorough review of the proposal will be completed to ensure the sponsor’s guidelines are met and that no technical submission errors occur. Only changes requested by the grants and contract specialist are permitted at this time. The PI will review the revisions recommended by the grants and contract specialist and make needed changes.

Step 3:  No later than 5 business days before the sponsor’s due date – Five business days prior to the sponsor’s deadline, the grants and contract specialist will upload the final proposal to Kuali in “ready to submit” status and the sponsor’s application submission system.  Internal routing via Kuali is initiated for final review and approval by the department  and the CNMS Dean’s office.

Step 4:  No later than 3 business days before the sponsor’s due date (OSP ready to submit deadline) – Three business days prior to the sponsor’s deadline, OSP will complete a final review of the proposal to ensure compliance with sponsor and university guidelines and no submission errors occur.

Step 5:  OSP submits proposal to sponsor – On or before the sponsor’s deadline (usually 1-2 business days), OSP will submit the proposal to the sponsor via the sponsor’s system of submission.  PIs are encouraged to review the final submission at the sponsor level.

SAMPLE ROUTING DEADLINE FOR APPLICATION DUE ON 3/28/24

March 2024

NEWS & EVENTS

PROPOSAL TOOL BOXES:

The Biosketch and Current and Pending Support Power Tool

Science Experts Network Curriculum Vitae (SciENcv) is a function within the National Center for Biotechnology Information’s My NCBI web application.  NIH eRA Commons, NSF, and Open Researcher and Contributor IDentifier (ORCID) account holders who link their accounts to NCBI can populate their SciENcv profiles with the information stored in their eRA, NSF, or ORCID accounts.  The information transferred to SciENcv can then be changed, hidden, augmented, or deleted.  SciENcv users have full control of the content displayed in their SciENcv profiles. Using SciENcv Frequently Asked Questions (research.gov)

Creating SciENcv in my NCBI

SciENcv (Science Experts Network Curriculum Vitae) is a free tool made available through the National Library of Medicine’s National Center for Biotechnology Information (NCBI) platform. Researcher’s profiles are associated with the individual, and not their institution.

Use SciENcv to create compliantly formatted NIH, NSF, and IES Biographical Sketch and Current and Pending Support documents.

NIH eRA Commons, NSF, and ORCID account holders who have linked their accounts to NCBI can populate their SciENcv profiles with the information stored in their eRA, NSF, or ORCID accounts. The information transferred to SciENcv can be changed, hidden, augmented, or deleted. SciENcv users control the content displayed in their SciENcv profiles.

CNMS Department Facilities & Resources
Other Sponsor Supporting Documents

Statement of Work (SOW)

Letters of Support (LOS)

Commonly used UMBC Acronyms

Scope of Work Template

 

 

Click here for Grant Application and Other Forms (ed.gov).  Current forms are for general standard forms.  Sponsor solicitation supersedes general application forms.  Due to application specific requirements please adhere to all instructions specific to each solicitation.

SEARCH TOOLS FOR FUNDING OPPORTUNITIES:

All external funding opportunities must be routed in Kuali and ready for sponsor submission by OSP’s 3 day deadline. Submit an RT Ticket for assistance with proposal search, routing, budgetary information, and organization of your proposal.

Internal Funding opportunities do not have to be routed through Kuali, however they will need an account set up for them in PeopleSoft. Submit an RT Ticket for assistance with proposal search, routing, budgetary information, and organization of your proposal.